HR Executive Assistant

Barcelona (Spain)
See Recent Jobs

HR Executive Assistant

HR, Organisation and Quality

Barcelona (Spain)

Ref: LD8361 February 2, 2021 MASS COMMODITIES



Functions: Agenda: - Proactively Manage and Coordinate HR Director agenda, and keep it updated (daily) on business topics, videoconferences, etc. - Elaborate & conciliate annual calendar and travels. - Provides "gateway" role, creating win-win situations for direct access to the HR Director's time. - Organize Meetings and conferences, as well as smaller meetings and videoconferences. - Write and follow up on minutes from meetings. Communication: - Triage and manage efficiently emails, reports and calls. - Draft communications (speeches, internal notes, etc.). - Draft presentations and reports. - Give support at HR projects in general. Travels: - Book, manage and supervise HR Director travels (domestic and international), develop itineraries, manage pre and post logistics. - Plan and execute team meetings, events and off-sites; including the coordination of agendas and materials, budgets, logistics, hospitality and more. - Book, manage and supervise travels with Company private flights. - Negotiation of conditions and fees with airlines, hotels and travel companies. Administration and Others: - Manage HR Director VISAs, expenses, invoices, files and documentation accurately and in a timely manner. - Support the general administration of the office. - Provide high level of customer service to all staff, visitors, guests and partners. Requirements: - The ideal candidate has a Degree, Master or MBA will be a plus. At least 5 years of experience in same position or similar role with ideal HR exposure. - Multi-field business knowledge. - Experience in international, multicultural and matrix environments. - French and English Proficiency. - Advanced user of office tools (MS OFFICE).

Apply now

Looking for the best qualified professionals? At Catenon we can find the best talent anywhere in the world. With 23 offices around the planet and operations in more than 100 countries, we are specialists in the global acquisition of professionals. All this, thanks to our technology platform and our specialized global team. Find out more information about our services.

Select CV Change Remove
More Information
You can consult the terms and conditions associated with the talent registration at CATENON.

Related Jobs