HR Executive Assistant

Barcelona (Spain)
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HR Executive Assistant

HR, Organisation and Quality

Barcelona (Spain)

Ref: LD8361 February 2, 2021 MASS COMMODITIES

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FUNCTIONS

Functions: Agenda: - Proactively Manage and Coordinate HR Director agenda, and keep it updated (daily) on business topics, videoconferences, etc. - Elaborate & conciliate annual calendar and travels. - Provides "gateway" role, creating win-win situations for direct access to the HR Director's time. - Organize Meetings and conferences, as well as smaller meetings and videoconferences. - Write and follow up on minutes from meetings. Communication: - Triage and manage efficiently emails, reports and calls. - Draft communications (speeches, internal notes, etc.). - Draft presentations and reports. - Give support at HR projects in general. Travels: - Book, manage and supervise HR Director travels (domestic and international), develop itineraries, manage pre and post logistics. - Plan and execute team meetings, events and off-sites; including the coordination of agendas and materials, budgets, logistics, hospitality and more. - Book, manage and supervise travels with Company private flights. - Negotiation of conditions and fees with airlines, hotels and travel companies. Administration and Others: - Manage HR Director VISAs, expenses, invoices, files and documentation accurately and in a timely manner. - Support the general administration of the office. - Provide high level of customer service to all staff, visitors, guests and partners. Requirements: - The ideal candidate has a Degree, Master or MBA will be a plus. At least 5 years of experience in same position or similar role with ideal HR exposure. - Multi-field business knowledge. - Experience in international, multicultural and matrix environments. - French and English Proficiency. - Advanced user of office tools (MS OFFICE).

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