Office Manager & HR Support

Paris (Spain)
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Office Manager & HR Support

A leading Global Beauty Group are seeking for a Office Manager to be based in their headquarters in Paris.

LOCATION: Paris (Spain)

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Office Manager & HR Support

Paris (Spain)

Ref: RM49693100 May 26, 2025 MASS COMMODITIES

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FUNCTIONS

Reporting to: HRD Europe Overview: A leading company in the beauty industry, is seeking a dynamic and organized Office Manager & HR Coordinator to support the Director of Human Resources Europe (HRD). This dual-role position is pivotal in ensuring the smooth operation of our Paris office and providing support to our HRD. The ideal candidate will be a proactive problem-solver with exceptional communication skills and a keen eye for detail. 1. Key Responsibilities: Office Management: • Oversee the daily operations of the Paris office, ensuring a productive and efficient work environment. • Manage office supplies inventory and place orders as necessary. • Coordinate with IT and various suppliers to resolve any office-related issues. • Organize office events, meetings, and employee activities to promote a positive and collaborative work culture. HR Support: • Handle confidential information with discretion and maintain the highest level of professionalism. • Support the HR function, including onboarding new employees and offboarding leavers ensuring all stakeholders are involved accordingly. • Assist in the preparation and distribution of internal communications and documents. • Conduct research, compile data, and prepare reports for the HRD. • Assist the HR team in all HR processes as needed. Health and Safety: • Ensure and drive the follow-up of the action plan identified in the “Document d’Evaluation des Risques Professionnels”, which is tracking Health and Safety related improvement needs impacting positively the working conditions. Special Projects: • Participate in and manage special projects as assigned by the HRD. • Assist in planning and execution of company initiatives. • Liaise with various departments and external partners to ensure project milestones are met. 2. Qualifications: • Bachelor’s degree in business administration, Psychology, HR, Communication or a related field. • Minimum of 2-3 years’ experience in a similar support role, preferably within a multinational company. • Excellent presentation. • Excellent written and verbal communication skills in French and English (mandatory) • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Organizational and time-management skills, with the ability to multitask and prioritize effectively. • High level of integrity, discretion, and professionalism. • Experience in office management and administrative functions. 3. Benefits: • Opportunity to work in a dynamic, innovative and growing industry. • Collaborative and supportive work environment. • Professional development and growth opportunities. • Mutuelle (Health Insurance) fully paid by the employer. • Lunch vouchers supported by the employer up to 60%.

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