CEO Executive Assistant

Casablanca (Morocco)
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CEO Executive Assistant

Human Resources, Organisatie en Quality

Casablanca (Morocco)

Ref: QH4526 January 22, 2021 GROOT VERBRUIK

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FUNCTIES

Functions: The responsibilities of the role are, among others and including but not limited to: Agenda: - Proactively Manage and Coordinate CEO heavy agenda with top Management (Executive Committee; Board, etc.). - Elaborate & conciliate annual calendar for Executive Committee, Board and travels. - Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time. Communication: - Triage and manage efficiently emails, reports and calls. - Draft communications (speeches, internal notes, etc.). - Draft presentations and reports. - Give support to projects in general. Travels: - Book, manage and supervise CEO travels (domestic and international), develop itineraries, manage pre and post logistics. - Plan and execute team meetings, events and off-sites; including the coordination of agendas and materials, budgets, logistics, hospitality and more. - Book, manage and supervise travels with Company private flights. - Negotiation of conditions and fees with airlines, hotels and travel companies. Administration - Manage CEO VISAs, expenses, invoices, files and documentation accurately and in a timely manner for the CEO. Others: - Support the general administration of the office. - Provide high level of customer service to all staff, visitors, guests and partners. - Support Executive Committee and Board project activities when needed. Requirements: - The ideal candidate has a Degree, Master or MBA will be a plus. At least 5 years of experience in same position or similar role with CEO exposure, preferably 3 years of experience in FMCG company. - Multi-field business knowledge. - Experience in international, multicultural and matrix environments. - French and English Proficiency. - Advanced user of office tools (MS OFFICE).

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