Office Manager

Job Description:

The Office Manager ensures a smooth, efficient, and motivating workplace for colleagues focused on client services. They manage office operations, resources, and facilities, supporting both daily administrative needs and broader operational and construction management tasks. This role fosters a positive, professional, and compliant environment for staff and clients alike.

FUNKTIONEN:

- Oversee office and warehouse maintenance (air conditioning, doors, electricity).
- Receive and distribute mail to relevant staff.
- Manage procurement: office supplies, clothing, kitchen items, furniture; evaluate and coordinate suppliers.
- Maintain landlord relations and coordinate external service providers.
- Ensure compliance with ISO standards and health & safety regulations.
- Organize seasonal campaigns, team events, and office decorations.
- Coordinate travel arrangements (flights, hotels, apartments) and administer travel programs.
- Lead the facility management team and supervise office operations.
- Maintain a professional office environment, ensuring cleanliness, safety, and functionality.
- Track budgets, manage purchases, and perform regular inspections to prevent inefficiencies.

ANFORDERUNGEN:

- Proven experience in office administration or a similar role.
- Competence in budgeting, expense tracking, and supplier negotiations.
- Strong organizational, communication, and social skills to build positive relationships with colleagues, clients, and vendors.
- Familiarity with office software: MS Office, Outlook, CRM systems (mo2, RavKal, eGecko, rexx).
- Ability to manage travel arrangements, schedule meetings, and oversee events.
- Knowledge of health & safety regulations, emergency procedures, and environmental best practices.
- Equipment: computer/notebook, smartphone, PPE (safety helmet, vest, protective shoes).

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