CEO Executive Assistant
RRHH & Organización y Calidad
Casablanca (Morocco)
Ref: QH4526
January 22, 2021
GRAN CONSUMO
FUNCIONES
Functions:
The responsibilities of the role are, among others and including but not limited to:
Agenda:
- Proactively Manage and Coordinate CEO heavy agenda with top Management (Executive Committee; Board, etc.).
- Elaborate & conciliate annual calendar for Executive Committee, Board and travels.
- Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time.
Communication:
- Triage and manage efficiently emails, reports and calls.
- Draft communications (speeches, internal notes, etc.).
- Draft presentations and reports.
- Give support to projects in general.
Travels:
- Book, manage and supervise CEO travels (domestic and international), develop itineraries, manage pre and post logistics.
- Plan and execute team meetings, events and off-sites; including the coordination of agendas and materials, budgets, logistics, hospitality and more.
- Book, manage and supervise travels with Company private flights.
- Negotiation of conditions and fees with airlines, hotels and travel companies.
Administration
- Manage CEO VISAs, expenses, invoices, files and documentation accurately and in a timely manner for the CEO.
Others:
- Support the general administration of the office.
- Provide high level of customer service to all staff, visitors, guests and partners.
- Support Executive Committee and Board project activities when needed.
Requirements:
- The ideal candidate has a Degree, Master or MBA will be a plus. At least 5 years of experience in same position or similar role with CEO exposure, preferably 3 years of experience in FMCG company.
- Multi-field business knowledge.
- Experience in international, multicultural and matrix environments.
- French and English Proficiency.
- Advanced user of office tools (MS OFFICE).
